Office Manager / Marketing Assistant

Submitted by KOO on Mon, 09/11/2017 - 12:10pm

Office Manager/Marketing Assistant

KOO is a Chicago-based full-service architecture, interior design, and planning firm located in the Monadnock building in Chicago’s Loop. The firm’s portfolio includes a variety of commercial building types including hospitality, residential and institutional. For more information please visit


KOO is seeking a creative, highly-motivated, passionate office manager/marketing assistant to join our firm. This person must be exceedingly well organized, flexible and enjoy supporting an office of diverse people. He or she will possess a knack for improving office procedures and work flow. A high degree of organization, attention to detail, and the ability to multitask is a must. An interest in graphic design and an aesthetic sensibility is essential. Experience drafting RFPs and RFQs preferred. Proficiency in Microsoft Office and Adobe Suite is required. 

Skills & Qualifications: 



  • Serve as the point person for maintenance, mailing, supplies, equipment, bills, and errands
  • Greet all clients upon arrival, set up the conference room for meetings, answer and re-direct phone calls
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Design and implement office policies by establishing standards and procedures
  • Organize office events including lunch & learns, site visits, holiday parties, etc.
  • Manage employee time sheets, and PTO
  • Assist Accountant in managing ArchiOffice billing software
  • Maintain interior design and architectural libraries
  • Assist bookkeeper by tracking receipts, retrieving signatures for waivers, invoices, and other project related documents.
  • Collaborate with architects and other teaming partners, to create qualification packages and proposals
  • Execute and monitor government pre-approval lists for all groups
  • Create marketing material through InDesign, Word, and other various platforms
  • Update and maintain library of resumes, logos, project profiles, brochures, and photos
  • Manage social media and website, including content creation and press releases
  • Perform various other tasks, as assigned by the Principals



  • Bachelor’s degree in marketing, graphic design, or related field preferred
  • Strong work ethic, and team player mentality
  • Service oriented self-starter
  • Detail oriented, and able to see the big picture
  • Creative thinker, utilizing past experience and education to find new ways of improving workflow and showcasing the firm’s capabilities and expertise
  • Ability to work in a fast paced environment, and effectively multi task
  • Strong time management and organizational skills 
To Apply: 

Please email your resume and cover letter to Please write "Office Manager Position" in the subject line.

Thank you!

Contact Information
Contact Name: 
Jackie Koo